Service records, invoice drafts, and evidence in one workflow

Turn NDIS service records into clearer invoices

CarePlanPay helps small providers capture delivered supports, prepare invoice drafts, and keep the notes behind each invoice line close at hand.

Open CarePlanPay Learn what it does

What CarePlanPay helps with

A practical billing workspace for providers who want less retyping, clearer records, and invoices that are easier to check before they go out.

Capture the work

Record service dates, session notes, support items, line notes, and participant verification in a consistent format.

Prepare cleaner invoices

Build invoice drafts from reviewed service logs with participant, agreement, support, and pricing context already connected.

Keep evidence close

Attach support notes to invoice lines so the record behind each charge is easy to find, check, and share.

Track what happens next

Record when an invoice is issued, monitor payment status, and keep billing history in one provider workspace.

A workflow built for confident review

CarePlanPay brings the working pieces of NDIS invoicing into one place: the participant, agreement, support rules, service notes, invoice lines, and payment record.

Each step is designed to make the next check easier, from recording the service through to preparing the invoice and keeping the supporting notes with it.

Review-ready by design

Plan and agreement details stay visible while invoices are prepared
Service logs move through review before they become invoice-ready
Invoice PDFs and support notes can be checked together
Payment status and billing notes are kept with the invoice record
Provider decisions stay documented in the workflow

Built for hands-on providers

CarePlanPay suits sole traders, small NDIS providers, and lean admin teams that need a dependable way to connect services delivered, notes taken, invoices prepared, and payments followed up.

Simple early-access pricing

Start with the invoice and support-note workflow. Add heavier review tools as they mature.

Solo

$10/month

Early access

Later $20/month

For sole traders and single-provider operators who want cleaner service logs, invoices, and support notes.

1 provider user
Service logs
Session notes and line notes
Invoice PDFs
Support notes PDFs
Support notes search by participant and date
Estimated support-cost summary
Manual invoice email review/send
Limited OCR draft extraction during early access
Provider review required

Start early access

Provider

$25/month

Early access

Later $50/month

For small providers and teams that need shared invoice records and participant support history.

Up to 3 users
Shared provider workspace
Everything in Solo
Provider branding and payment details
Support notes summaries
Manual invoice email review/send
Higher OCR draft extraction allowance during early access
Review-required invoice guardrails

Start early access

Pro / Trace

Coming soon

Early access interest

For providers that want heavier document extraction and invoice-guided review tools.

Care-plan and agreement OCR draft extraction
Human-reviewed support rules
Invoice-guided support matching
Trace-backed review
Higher document volume
Priority support

Focused by design

CarePlanPay is not a full rostering or workforce-management platform. It is focused on helping small NDIS providers keep clearer service records, prepare invoices, attach support notes, and review details before issue.

OCR draft extraction

OCR can help turn uploaded care-plan or agreement text into draft review items. Providers must review extracted details before using them.

Early-access pricing shown here will be available during the pilot.

CarePlanPay helps providers organise service records, prepare invoices, and review details before issue. Providers remain responsible for checking participant plans, service agreements, pricing rules, and invoice details.

Ready to prepare cleaner invoices?

Open the provider workspace to capture service logs, prepare invoice drafts, and keep support notes organised.

Open CarePlanPay